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problems converting mail server on chavez

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Servers Affected/Servidores afectados:  chavez
Period Affected/Horas afectadas: 2015-07-10
Date/Fecha: 2015-07-10

The following problem only affects users on chavez.

During the conversion of the email system on chavez from Courier to Dovecot, we
encountered some problems that may affect some email users. 

If it seems as though your email folders have disappeared OR if you find that
old messages have been re-downloaded, please read on for an explanation.

Some users may lose their folder subscriptions. It will appear as if your
folders have disappeared. However, they are still present and available, but
you will have to re-subscribe to them.

There is a tutorial for subscribing to your folders using a variety of email
program available on this web page:

http://www.webhostinghub.com/help/learn/email/general-info/subscribe-to-email-folders-email-client

If you have any trouble re-subscribing to your folders, please open a ticket:

https://support.mayfirst.org/newticket

Other users, who use the POP protocol to download your messages to your phone
or desktop client may experience all of the messages in your inbox on the
server being re-downloaded to your client, causing duplicate messages on your
email client. We realize this is a huge inconvenience and apologize for the
mistake. Unfortunately, the only remedy is to manually delete the duplicates
from your email client.

What happened?

The problem happened due to a bug in the conversion script causing it to fail
to run properly on all mailboxes. The conversion process ensures that the
unique identifiers for each existing message and the list of subscribed
mailboxes were preserved in the new email system. Users who checked their email
between about 9:00 pm and 11:15 pm America/New_York time may experience this
problem.

Unfortunately, this includes users who have their desktop and/or phone email
programs configured to regularly check their email, which is quite common.

We carefully tested the conversion process on two lightly used servers before
converting chavez, and did not encounter this problem because it only affects
people who either user POP or who have an email program that depends on
subscriptions. We have updated our conversion scripts to ensure this problem
will not happen on future servers that are updated to use the new email system. 

For more information, please see:
https://support.mayfirst.org/wiki/courier-dovecot-migration
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